10 Best Hardware Inventory Software to Streamline IT in 2025

The days of manually tracking company hardware in outdated spreadsheets are over. In 2025, IT teams face a new reality: managing hardware inventories across global, distributed workforces while ensuring real-time visibility, security, and operational efficiency.

But here’s the challenge — as businesses scale internationally, IT departments are burdened with tracking thousands of devices across offices, homes, and coworking spaces. Without the right software, assets go missing, compliance risks increase, and IT teams spend more time chasing inventory than driving innovation.

Imagine an IT manager at a fast-growing SaaS company trying to track laptops for a workforce that spans five continents. Devices are delivered late, updates are missed, and software licenses are over-provisioned — all because the team relies on fragmented tools and manual processes.

In this article, we’ll cover why hardware inventory management matters, key features to look for, the top 10 tools in 2025 — with Deel IT leading the way — and best practices for implementation.

What is IT hardware inventory management?

IT hardware inventory management is the process of tracking and maintaining all physical IT assets in a company. This includes laptops, desktops, peripherals, servers, and networking equipment. A good system ensures IT teams always know where devices are, who is using them, and their current status. Without proper tracking, equipment gets lost, security risks increase, and IT budgets take unnecessary hits.

A good inventory management system helps IT teams automate procurement, enforce security policies, monitor device health, and manage hardware lifecycles. When done right, it prevents downtime, optimizes costs, and reduces manual work.

Here’s how IT hardware inventory management supports IT operations:

• Prevents hardware loss and misallocation: Ensures every device is assigned, tracked, and accounted for.
• Improves security and compliance: Helps IT enforce encryption, update policies, and remotely disable lost or stolen devices.
• Optimizes hardware lifespan: Tracks warranties, schedules maintenance, and prevents unexpected failures.
• Reduces unnecessary spending: Identifies underutilized devices, preventing redundant purchases.
• Automates IT workflows: Integrates with HR, ITSM, and security tools to streamline onboarding, offboarding, and asset tracking.
• Supports remote teams: Enables efficient hardware deployment, retrieval, and reassignment across multiple locations.

See also: A Complete Guide to Global IT Asset Management for Managers

10 best IT hardware inventory management tools in 2025

There’s an increasing trend toward one-stop-shop solutions in IT asset management, where businesses want a single platform that handles procurement, tracking, security, and compliance.

The best IT hardware inventory management tools in 2025 are customizable, scalable, and adaptable, whether you’re a startup, mid-market, or enterprise managing a global workforce. Businesses should look for tools that offer comprehensive coverage, ensuring IT teams can manage their hardware efficiently without relying on multiple fragmented solutions.

1. Deel IT

G2 rating: 4.8/5

Best for: Companies of all sizes with distributed teams that need a global-first solution integrating IT asset management with HR, payroll, and compliance for integrated device procurement, tracking, and security across 130+ countries.

Deel IT is a comprehensive IT hardware management software that enables businesses to seamlessly manage, deploy, secure, and recover devices across 130+ countries. Unlike traditional IT asset management (ITAM) solutions that focus solely on tracking, Deel IT automates procurement, device monitoring, security, and IT support—all within a single platform.

With Deel IT, companies can buy or lease IT equipment globally and ship pre-configured devices directly to employees, minimizing setup delays and ensuring smooth onboarding. IT teams gain real-time visibility into device health, software compliance, and asset locations, reducing loss, optimizing inventory, and cutting unnecessary costs.

Security and compliance are built-in by design, featuring remote locking, automated data wiping, and MDM integrations to protect company devices from unauthorized access. Deel IT also integrates with HR and payroll systems, ensuring that new hires receive their devices on time and offboarding is handled securely, reducing compliance risks.

Deel IT key features

• End-to-end device lifecycle management: Automates hardware procurement, configuration, deployment, and recovery across 130+ countries. Devices are tracked from the moment they are assigned to an employee until they are returned, reused, or decommissioned.
• Real-time asset tracking: Provides a centralized dashboard with up-to-date device status, locations, and usage details, reducing the risk of lost or misplaced hardware.
• Automated onboarding and offboarding: Integrates with HR systems to auto-assign devices to new hires and initiate retrieval processes when employees leave, ensuring assets don’t fall through the cracks.
• Security and compliance controls: Enables remote locking and wiping of lost or stolen devices and ensures all company hardware meets security and compliance standards, including GDPR and SOC 2.
• Integrated IT support: Provides 24/7 helpdesk support for hardware issues, including troubleshooting, repairs, and replacements, reducing IT workload for internal teams.
• Flexible procurement and leasing options: Allows businesses to purchase or lease devices with localized logistics support, reducing delays and ensuring compliance with country-specific regulations.
• MDM and endpoint security integrations: Works with leading Mobile Device Management (MDM) and endpoint security tools to enforce encryption, access controls, and update policies.
• Customizable analytics and reporting: Generates customizable reports to track device usage, predict hardware refresh cycles, and optimize IT budgets.

2. JumpCloud

G2 rating: 4.5/5

Best for: Companies that need cloud-based identity and device management with built-in security controls.

JumpCloud is a directory-as-a-service (DaaS) platform that integrates user authentication and device management into a single system. It allows IT teams to track and secure hardware while enforcing zero-trust security policies across Windows, macOS, and Linux devices.

JumpCloud key features

• Unified device and identity management: Tracks hardware while managing user authentication and access controls.
• Zero-trust security model: Enforces multi-factor authentication (MFA) and conditional access policies.
• Cross-platform support: Compatible with Windows, macOS, and Linux environments.
• Remote device monitoring and patching: Deploys software updates and security policies remotely.
• Cloud-based centralized control: No on-premise infrastructure required for IT management.

3. Kandji

G2 rating: 4.7/5

Best for: Organizations managing Apple devices that need automated security compliance and device configuration.

Kandji is an Apple-focused device management platform designed to help IT teams enforce security policies, automate compliance, and streamline hardware tracking for macOS, iOS, iPadOS, and tvOS devices. It provides zero-touch deployment, allowing IT teams to configure and secure Apple devices before they even reach employees.

Kandji key features

• Apple-specific device management: Supports macOS, iOS, iPadOS, and Apple TV devices.
• Automated compliance enforcement: Ensures devices meet security policies and industry regulations.
• Zero-touch deployment: Pre-configures devices before they are shipped to employees.
• Remote monitoring and remediation: Detects security risks and applies fixes automatically.
• Self-service app library: Allows employees to install approved apps without IT intervention.

4. NinjaOne

G2 rating: 4.7/5

Best for: IT teams and managed service providers (MSPs) that need remote monitoring and endpoint management across multiple device types.

NinjaOne is a remote monitoring and management (RMM) platform that helps IT teams track, maintain, and secure hardware. It provides automated patch management, real-time device health monitoring, and remote troubleshooting, making it a strong choice for organizations that need proactive IT maintenance.

NinjaOne key features

• Remote monitoring and management (RMM): Provides real-time device tracking and performance monitoring.
• Automated patch management: Deploys OS and software updates to ensure compliance and security.
• Cross-platform support: Manages Windows, macOS, and Linux devices from a single dashboard.
• Endpoint security integration: Works with antivirus and endpoint detection tools for enhanced protection.
• Remote troubleshooting: Allows IT teams to resolve device issues without on-site access.

5. Infraon

G2 rating: 4.7/5

Best for: Businesses that need real-time hardware performance monitoring alongside traditional IT asset management.

Infraon offers IT asset management (ITAM) and infrastructure monitoring in a single platform. It provides real-time insights into hardware performance, helping IT teams detect potential failures before they disrupt operations. With automated asset discovery and compliance tracking, Infraon simplifies inventory management while ensuring devices remain operational.

Infraon key features

• Real-time performance monitoring: Tracks device health metrics like CPU usage, memory, and disk performance.
• Automated asset discovery: Scans networks to detect and log new devices without manual input.
• IT asset lifecycle management: Monitors procurement, usage, and retirement stages for all hardware.
• Compliance and audit tracking: Ensures IT assets meet regulatory and internal security standards.
• Integration with ITSM tools: Connects with service desks for faster incident resolution.

6. Rippling

G2 rating: 4.7/5

Best for: Companies looking for integrated IT and HR asset management with automated device assignments.

Rippling connects IT hardware inventory with HR records, automatically assigning and reclaiming devices based on employee status. It enables automated onboarding and offboarding, ensuring that hardware is deployed or retrieved without manual oversight.

Rippling key features

• HR and IT integration: Links device inventory to employee records for automated provisioning.
• Automated device assignments: Issues hardware to new hires and retrieves assets upon offboarding.
• Remote device control: Enables IT teams to lock, wipe, or update devices from a single dashboard.
• Security enforcement: Ensures compliance with encryption policies and endpoint security standards.
• Software and access management: Automates application provisioning alongside hardware deployment.

7. ManageEngine Endpoint Central

G2 rating: 4.4/5

Best for: Organizations that need detailed asset reporting and lifecycle tracking alongside endpoint management.

ManageEngine Endpoint Central provides comprehensive IT asset management with built-in endpoint security and software deployment features. It helps IT teams track device usage, automate patching, and ensure compliance with security policies.

ManageEngine Endpoint Central key features

• Detailed asset reporting: Tracks hardware specifications, usage history, and depreciation.
• Automated patch management: Deploys OS and software updates to keep devices secure.
• Lifecycle tracking: Manages devices from procurement to retirement.
• Remote troubleshooting: Provides IT teams with tools to resolve hardware issues remotely.
• Compliance enforcement: Ensures endpoint security settings align with industry standards.

8. Lansweeper

G2 rating: 4.4/5

Best for: Businesses looking for agentless asset discovery and network-wide hardware tracking.

Lansweeper automatically scans IT environments to detect and catalog all connected hardware. It provides IT teams with detailed device inventories without requiring manual input or endpoint agents.

Lansweeper key features

• Agentless asset discovery: Detects devices across the network without requiring installation.
• Comprehensive IT inventory: Logs hardware specifications, software details, and usage metrics.
• Automated network scanning: Continuously updates inventory as new devices are added.
• Integration with IT service management (ITSM): Connects with service desks for faster issue resolution.
• Custom reporting tools: Generates reports on hardware health, software compliance, and lifecycle tracking.

9. ServiceNow

G2 rating: 4.4/5

Best for: Enterprises requiring a scalable IT asset management solution with extensive integration options.

ServiceNow provides a comprehensive IT asset management platform that helps organizations track and manage hardware assets throughout their lifecycle. Its scalable architecture is suitable for large enterprises with complex IT infrastructures.

ServiceNow key features:

• Lifecycle asset management: Manages hardware from procurement to retirement.
• Configuration management database (CMDB): Maintains a centralized repository of asset information.
• Workflow automation: Automates routine tasks to improve efficiency.
• Integration with IT service management (ITSM): Enhances incident and problem management processes.

10. SolarWinds

G2 rating: 4.3/5

Best for: Organizations seeking comprehensive IT asset management with strong network monitoring capabilities.

SolarWinds offers a suite of IT management tools, including robust hardware inventory features. It provides real-time monitoring and detailed reporting to help IT teams maintain optimal hardware performance.

SolarWinds key features:

• Automated asset discovery: Identifies and catalogs all connected devices within the network.
• Real-time hardware monitoring: Tracks performance metrics to detect and address issues promptly.
• Customizable reporting: Generates detailed reports on hardware status and utilization.
• Integration capabilities: Seamlessly integrates with other IT service management tools.

Why is IT hardware inventory management important for modern companies?

Without effective hardware inventory management, devices get misplaced, compliance risks increase, and maintenance tasks are easily overlooked.

For global teams, these challenges multiply as devices cross borders and serve remote employees. Proper inventory management ensures IT teams stay in control, reducing unnecessary costs and improving operational reliability. Here are the main considerations and potential benefits of a good hardware inventory management system:

• Operational efficiency: Automation replaces tedious manual tracking, cutting down on errors and freeing up IT resources. Devices are properly assigned, maintained, and decommissioned without delays, keeping workflows uninterrupted.
• Stronger security and compliance: Lost or unaccounted-for devices create security vulnerabilities. With real-time tracking, IT teams can lock, erase data, or locate missing hardware instantly. Compliance is easier, too—detailed logs help enforce security policies and meet regulatory standards.
• Cost savings and optimized procurement: Without accurate inventory data, companies overspend on unnecessary hardware. A good system highlights underutilized assets, extends device lifespan through proactive maintenance, and ensures purchases align with actual needs.
• Proactive maintenance and lifecycle management: Outdated devices slow teams down and pose security risks. Tracking age, warranty status, and performance metrics allows IT to schedule timely upgrades or repairs, preventing unexpected failures and reducing downtime.
• Enhanced IT support and troubleshooting: When employees report hardware issues, IT teams need fast answers. With a clear inventory record, troubleshooting becomes easier—teams can check device history, detect recurring problems, and resolve issues before they disrupt work.
• Sustainability and e-waste reduction: Companies replace thousands of devices every year, but without a plan, many end up discarded too soon. Smart inventory management helps organizations repurpose, resell, or recycle hardware, supporting sustainability goals and reducing unnecessary waste.

See also: How to Enhance HR Efficiency with Deel: Hire, Equip, and Onboard the Best Talent at Speed

What to look out for when choosing hardware inventory management software in 2025

IT hardware inventory management is no longer just about logging devices. In 2025, IT teams need solutions that don’t just store data—they need tools that actively prevent issues, integrate with existing workflows, and keep organizations ahead of security risks. The right software isn’t just a tracker; it’s an essential component of IT strategy.

Automated asset discovery

Every time a device connects to the network, it should be instantly logged, assigned to the right employee or department, and classified based on its specifications. This prevents missing assets and eliminates manual updates, which are prone to human error.

For organizations managing hundreds or thousands of devices, automation ensures IT always knows what’s in use, where it’s located, and who is responsible for it. If an unrecognized device appears, the system should flag it for review, preventing unauthorized hardware from slipping through the cracks.

See also: The Most Popular IT Products for Every Team in 2025

Single source of truth

IT teams shouldn’t have to chase data across multiple spreadsheets or platforms. A centralized dashboard consolidates all hardware information in one place, reducing manual work and improving decision-making. Key data points a centralized inventory system should track:

• Device details: Serial numbers, model, manufacturer, and specifications.
• Location tracking: Physical location, office assignment, or remote user address.
• Assigned users: Employee or department ownership, role-based assignments.
• Warranty and support status: Expiration dates, service contracts, and eligibility for repairs.
• Maintenance history: Past repairs, software updates, and hardware replacements.
• Usage metrics: Performance data, activity logs, and potential underutilization.
• Security compliance: Encryption status, remote access logs, and endpoint protection details.
• Financial data: Purchase cost, depreciation value, and lease agreements.

Whether an IT manager needs to locate a missing laptop or a finance team needs asset valuation for tax purposes, having all this information accessible in real time streamlines operations and ensures better control over IT resources.

Seamless integrations

The best inventory management software isn’t a standalone tool—it connects with important IT and business systems to automate workflows and improve efficiency. That way IT teams can eliminate redundant tasks, enforce security policies, and optimize hardware management. Key integrations you should look for when evaluating hardware inventory management tools include:

• IT service management (ITSM) platforms: Automates ticketing, device troubleshooting, and repair requests.
• HR systems (HRIS): Assigns hardware to new hires automatically and revokes access when employees leave.
• Procurement tools: Tracks purchases, ensures accurate stock levels, and simplifies vendor management.
• Endpoint security solutions: Monitors compliance, enables remote wiping of lost devices, and enforces encryption policies.
• Mobile device management (MDM) software: Ensures centralized control over device configurations and updates.

For example, when an employee leaves, an integrated system should trigger an automatic retrieval request, track the return process, and remotely wipe the device if it isn’t recovered in time. These integrations create a seamless workflow, reducing manual oversight while ensuring IT has full control over its hardware assets.

See also: Top 10 MDM Solutions for Improving Device Security and Workforce Efficiency

Built-in security and compliance controls

A strong inventory system should enforce security policies, protect sensitive data, and ensure compliance without adding extra workload to IT teams. Look for:

• Encryption tracking: Ensures all devices meet security standards.
• Remote lock and wipe: Instantly disables or erases lost or stolen hardware.
• Access control monitoring: Prevents unauthorized usage by tracking login activity.
• Automated compliance reporting: Generates audit logs for regulations like GDPR, HIPAA, or SOC 2.
• Patch and update tracking: Confirms all devices run the latest security updates.

If a laptop containing sensitive data goes missing, the system should flag it, alert IT, and, if necessary, trigger a remote wipe. Security shouldn’t be an afterthought—it should be built into inventory management from day one.

See also: How to Improve IT Compliance with Automated Device Management

Lifecycle management

Every device follows a predictable journey: procurement, deployment, active use, maintenance, and eventual retirement. Tracking these stages helps IT teams schedule timely upgrades, enforce refresh cycles, and avoid last-minute hardware shortages.

A system that proactively notifies IT when devices approach end-of-life ensures replacements happen before breakdowns cause disruptions. Additionally, lifecycle tracking helps with budgeting—companies can plan hardware investments more effectively rather than reactively purchasing replacements in a panic.

See also: How Deel IT Saves Time & Money at Every Stage of the Device Lifecycle

Adaptable reporting and analytics

Good inventory management software doesn’t just collect data; it makes it useful. IT teams need reporting tools that provide actionable insights to optimize procurement, extend device lifespan, and prevent failures before they disrupt operations. Key metrics to look for in inventory reporting and analytics include:

• Device utilization: Identifies underused or idle hardware to optimize asset allocation.
• Failure rates: Tracks recurring issues and patterns to justify replacements or upgrades.
• Lifecycle status: Monitors aging hardware, upcoming warranty expirations, and refresh cycles.
• Performance metrics: Measures CPU usage, memory capacity, battery health, and storage efficiency.
• Repair and downtime logs: Highlights recurring maintenance issues and their impact on productivity.
• Procurement trends: Analyzes purchase frequency, costs, and alignment with actual usage.
• Financial impact: Provides depreciation tracking, total cost of ownership (TCO), and cost-saving opportunities.

For example, if analytics show that half the workforce only needs basic laptops but the company has been buying high-end models, IT can adjust future purchases, reducing costs without sacrificing performance. Similarly, tracking failure rates helps IT justify budget requests for proactive upgrades instead of scrambling to replace failing devices unexpectedly.

How Deel IT simplifies hardware inventory management

Deel IT isn’t just a hardware inventory management solution—it’s a fully integrated IT operations platform designed for global businesses managing distributed teams and complex IT infrastructures. While other tools focus on asset tracking alone, Deel IT offers end-to-end lifecycle management, ensuring that devices are procured, deployed, tracked, maintained, and securely decommissioned when no longer needed

Beyond hardware inventory management, Deel IT provides:

• Seamless HR and IT integration: Automates device provisioning for new hires and retrievals for offboarding, reducing IT workload.
• Global procurement and logistics: Ensures devices are delivered, configured, and compliant in 130+ countries.
• Security and compliance enforcement: Enables remote locking, wiping, encryption monitoring, and compliance tracking.
• Full IT support: Offers 24/7 troubleshooting, hardware repairs, and replacement services to keep teams operational.
• Device lifecycle automation: Tracks hardware from procurement to retirement, ensuring proactive maintenance and cost optimization.

Curious to learn how Deel IT can streamline your IT asset management processes? Book a demo to explore how our platform can help you optimize hardware inventory, enhance security, and reduce IT workload.