IT Equipment Leasing With Deel IT: Everything You Need to Know

Leasing IT equipment sounds easy—until you’re doing it across 20 countries at once. Without a centralized system, leased devices go missing, lease terms get lost in spreadsheets, and offboarding turns into a compliance risk.

Take logistics alone: Deel IT found that organizing a single international delivery takes 1.5 hours on average, plus 2–3 more for collection tasks like couriers and customs. Multiply that by every hire, and you’re looking at days of manual work—and thousands in wasted time.

That’s where Deel IT comes in. From procurement and shipping to returns and data erasure, it automates the full equipment lifecycle. You get global visibility, built-in compliance, and 24/7 support—all in a few clicks.

This guide breaks down how Deel IT helps you lease, track, and manage IT equipment efficiently—without chaos, delays, or surprises.

Why lease IT equipment instead of buying?

Owning IT equipment gives you control, but it also comes with higher costs, more admin work, and the constant headache of maintenance and replacements. Leasing eliminates those problems while giving businesses more flexibility.

Here’s why leasing often makes more sense than buying equipment outright:

Lower upfront costs

Cost of ownership ties up capital that could be used elsewhere. Leasing spreads the cost over time, keeping cash flow predictable, making it easier to stay within your IT budget. Supplying and shipping home office equipment worldwide can add up to hundreds of dollars in courier and custom fees. With Deel IT, you no longer need to account for customs fees, currency exchange fees, or additional charges. No matter where your hire lives—the UK or Brazil—you get transparent pricing and no hidden fees.

Same onboarding and offboarding experience worldwide

Hiring new employees means you need more laptops and monitors. Leasing lets you scale up or down without committing to long-term hardware investments. Provide your new hires with a structured IT onboarding experience to make everyone feel welcomed—from receiving top-notch equipment to door-to-door delivery. With Deel IT's 99% worldwide on time-delivery rate and protection, your new hire is set up for success ahead of their start date.

No maintenance headaches

Leased equipment usually comes with built-in support. If a laptop breaks, it gets replaced. No repair costs, no downtime. Even if you're a small company of 50, this can mean over 100 devices to manage. That's a small business with not-so-small IT demands. Fear not; Deel IT provides on-demand lifetime device support and warranties and loaner devices.

Simplified tax and compliance

Many regions offer tax advantages for leased equipment—such as tax deduction for lease payments or reduced capital expenditure reporting. But managing local tax codes and compliance requirements across countries can quickly get complicated.

With Deel IT, you don’t have to worry about varying tax rules, labor classifications, or data privacy regulations. All leased devices are sourced from compliant vendors and configured to meet regional health, safety, and security standards. Deel IT automatically enforces local compliance—from proper lease documentation to device clearance at offboarding—so you avoid legal risks and audit headaches.

Need to prove compliance in Brazil, Germany, or Singapore? It’s all logged, centralized, and exportable. You get full visibility into lease terms, audit trails, and asset status—without manual tracking or spreadsheets.

See also: IT’s Biggest Compliance Gaps: Are You Breaking the Law Without Realizing It?

Benefits of leasing with Deel IT vs in-house equipment management

How to lease IT equipment with Deel IT

Leasing IT equipment shouldn’t be a manual, time-consuming process. Deel simplifies every step, from selecting devices to tracking leases and handling returns. Here’s how we help businesses rent equipment with minimal effort:

1. Select equipment during contract creation

Instead of managing IT leasing separately, Deel integrates device selection directly into the hiring and onboarding process. When creating a contract for a new hire, simply:

• Choose laptops, monitors, or accessories from Deel IT’s catalog.
• Customize device configurations based on role-specific requirements.
• Set lease terms that align with company policy and help you stay on the right side of your balance sheet

See also: The Most Popular IT Products for Every Team in 2025

2. Automate approvals and cost allocation

Leasing computers for employees often involves budget approvals across many departments. Deel IT streamlines this by automating workflows:

• IT, HR, and finance teams can approve lease requests with one-click workflows.
• Equipment costs are automatically allocated to the correct department, location, or cost center.
• Centralized reporting ensures full transparency on IT leasing expenses.

3. Track order status and delivery in real time

Once equipment is ordered, employees and IT teams can monitor shipments in real time, reducing confusion and delays.

• Employees receive automated tracking updates to know exactly when their devices will arrive.
• IT teams can monitor delivery status for all active orders in one dashboard.
• Proactive issue resolution ensures smooth international shipping without customs delays.

4. Manage leases and compliance effortlessly

Keeping track of lease agreements, expiration dates, and compliance requirements is tedious without automation. Deel IT handles this by:

• Automatically tracking every leased device and sending alerts before lease expirations.
• Ensuring all equipment meets local compliance and tax regulations.
• Providing easy access to lease terms, renewal options, and device status in one platform.

See also: IT Asset Tracking: A Complete Guide to Smarter Device Management

5. Automate offboarding and device retrieval

When an employee leaves, retrieving leased equipment is often chaotic. Deel IT prevents lost devices and unnecessary renewal fees by:

• Triggering an automatic equipment return request as soon as offboarding is initiated.
• Providing prepaid shipping labels or local drop-off points to ensure smooth returns.
• Tracking returned devices and updating inventory in real time.
• Reassigning or renewing leases for existing equipment to avoid unnecessary replacements.

Leasing PC equipment: What often goes wrong—and how to prevent it

Leasing IT equipment solves a lot of problems, but without a proper system in place, it can create new ones. Businesses that lease devices at scale often struggle with tracking assets, managing logistics, and ensuring compliance. Without visibility and control, costs add up, and devices go missing.

Here are the biggest challenges companies face when leasing IT equipment:

• Tracking and managing leases: When multiple vendors, lease terms, and device lifecycles are involved, keeping track of who has what and when leases expire can quickly become overwhelming.
• International logistics and compliance: Shipping leased devices across borders means dealing with customs, taxes, and local regulations. A lack of centralized management can lead to delays, extra fees, or compliance risks.
• Ensuring proper maintenance and security: Leased devices need to be kept up to date, secure, and properly configured. Without oversight, businesses risk using outdated or non-compliant equipment.
• Offboarding and retrieving devices: When employees leave, collecting leased equipment can be difficult, especially for remote teams. Devices can be lost, unaccounted for, or left in the hands of former employees.
• Unexpected costs and penalties: If devices are lost, damaged, or not returned on time, businesses may face unexpected fees from leasing providers. Poor tracking leads to unnecessary expenses.

Read more: Top IT Procurement Challenges and How to Solve Them

Get visibility, gain control, and scale IT operations with Deel IT

Deel IT isn’t just a leasing company. It replaces disconnected systems and reactive processes with one global platform built for visibility, control, and compliance.

Smart procurement, built-in customization

Whether you're hiring a designer in Germany or a support rep in Argentina, Deel IT improves your procurement process by letting you source and configure the right equipment for the role. Choose from 400+ enterprise-ready devices, customize specs (RAM, storage, OS), and ensure every device meets IT policy and regional health and safety standards.

Transparent, predictable costs

With Deel IT, you know exactly what you're paying for. Lease costs are fixed and tied to region and device type, with no hidden fees or surprise renewal charges. Loss and damage policies are clearly defined—and covered.

Integrated into every new hire

Deel IT isn’t bolted on—it’s part of the hiring flow. Devices are assigned when contracts are created, with automatic provisioning and tracking. This reduces the risk of delays and ensures your new hires start with the tools they need, wherever they’re located.

Lifecycle automation and real-time visibility

Every device is tracked across its lifecycle—from procurement to delivery, active use, and return. Get automated alerts before leases expire, reassign or renew with one click, and keep your inventory always up to date.

End-to-end compliance without the legwork

Sourcing equipment globally means navigating local tax, labor, and data security laws. Deel IT handles all of it—compliantly, and automatically. All devices are sourced from certified vendors, configured securely, and logged for audit-readiness in one centralized dashboard.

Seamless, structured offboarding

When an employee leaves, Deel IT initiates the return automatically. Prepaid shipping, local drop-off, and live tracking make retrieval straightforward. You recover assets on time and stay compliant—without the operational drag.

Book a demo today and see how Deel IT can transform the way you manage global IT equipment—one hire, one device, one click at a time.