Hoe de AH&MRC 312 uur per jaar bespaarde door samen te werken met PayGroup by Deel

De Aboriginal Health and Medical Research Council (AH&MRC), een organisatie zonder winstoogmerk, is een belangenorganisatie voor 47 Aboriginal Community Controlled Health Services (ACCHO's) in heel New South Wales.

The AH&MRC provides ACCHOs with a well-resourced, highly skilled workforce, helping ACCHOs deliver quality and comprehensive primary health care to Aboriginal communities.

Before 2023, the AH&MRC ran its payroll manually. Charlie Coyle, director of finance and corporate services and company secretary for AH&MRC, explains that, “We did it [payroll] in-house, using Excel spreadsheets for staff to record attendance and hours worked.” This method came with three major challenges.

First, it was difficult to ensure records were accurate. “As a not-for-profit, we rely on grants,” says Coyle. The organisation needed strong evidence of their staff’s output, so this data was key.

Ten tweede was het ingewikkeld om naleving te garanderen. Met in totaal 79 werknemers, verdeeld over drie beurzen - de onderwijsprijs, de prijs voor gezondheidswerkers en de Aboriginal Community Controlled Health Services-prijs - was het een uitdaging om ervoor te zorgen dat de organisatie 100% compliant bleef.

Tot slot was het proces tijdrovend en arbeidsintensief voor de salarisadministrateur van AH&MRC. "Als één persoon de hele loonlijst doet bovenop al het andere, bestaat het risico dat er fouten worden gemaakt," zegt Coyle. Het was tijd om een gestroomlijnde oplossing te vinden.

Om deze uitdagingen te overwinnen heeft de AH&MRC haar salarisadministratie uitbesteed aan PayGroup by Deel. Medewerkers registreren hun aanwezigheid op het werk nu digitaal, waardoor de nauwkeurigheid en transparantie toenemen en er voldoende bewijs is voor subsidieaanvragen.

PayGroup by Deel’s platform interprets awards automatically, removing uncertainty over compliance. “It’s just that assurance that we’re 100% compliant—in terms of salary packaging as well as tax and reporting at the end of the financial year,” says Coyle. “If there are any changes to an award, we can upload them directly, via a link.”

Ondertussen bespaarde het gedigitaliseerde onboarding- en onkostenbeheer de organisatie kostbare tijd. "Het is fantastisch", zegt Coyle. "Elke individuele medewerker stelt zichzelf in, en het enige wat we hoeven te doen is de partner waarvoor ze werken en hun beloningspercentage in te voeren."

Coyle also calls out PayGroup by Deel’s customer service as an added bonus. “Communication is excellent,” says Coyle. "When you pick up the phone, you actually speak to someone—if you have any requirements or challenges, they’re great at getting back to you straight away.”

With payroll in the hands of PayGroup by Deel, the AH&MRC team is completely confident that its records are accurate and that its legal and financial obligations are being met.

Plus, hours and hours of precious time have been saved. “[PayGroup by Deel] does all the hard work, so all my clerk has to do now is review and confirm the payroll,” says Coyle. This has saved their staff six hours a week, which can be spent on tasks in other important areas of business. “We don’t have to think about the payroll too much anymore,” says Coyle.