So konnte AH & MRC durch die Partnerschaft mit PayGroup by Deel 312 Stunden pro Jahr einsparen

Der Aboriginal Health and Medical Research Council (AH&MRC), eine gemeinnützige Organisation, setzt sich für 47 Aboriginal Community Controlled Health Services (ACCHOs) in ganz New South Wales ein.

The AH&MRC provides ACCHOs with a well-resourced, highly skilled workforce, helping ACCHOs deliver quality and comprehensive primary health care to Aboriginal communities.

Before 2023, the AH&MRC ran its payroll manually. Charlie Coyle, director of finance and corporate services and company secretary for AH&MRC, explains that, “We did it [payroll] in-house, using Excel spreadsheets for staff to record attendance and hours worked.” This method came with three major challenges.

First, it was difficult to ensure records were accurate. “As a not-for-profit, we rely on grants,” says Coyle. The organisation needed strong evidence of their staff’s output, so this data was key.

Zweitens war es kompliziert, die Einhaltung der Vorschriften sicherzustellen. Mit insgesamt 79 Mitarbeitern in drei Zuschüssen – dem Education Award, dem Health Professional Award und dem Aboriginal Community Controlled Health Services Award – war es eine Herausforderung, sicherzustellen, dass die Organisation die Vorschriften zu 100 % einhält.

Schließlich war der Prozess für den Einzellohnbuchhalter des AH&MRC zeit- und arbeitsintensiv. "Wenn eine Person die gesamte Gehaltsabrechnung macht, besteht die Gefahr, dass sie Fehler macht", sagt Coyle. Es war an der Zeit, eine schlanke Lösung zu finden.

Um diese Herausforderungen zu bewältigen, hat das AH&MRC seine Gehaltsabrechnung an PayGroup by Deel ausgelagert. Die Mitarbeiter erfassen jetzt ihre Anwesenheit bei der Arbeit digital, was die Genauigkeit und Transparenz erhöht und viele Nachweise für die Beantragung von Fördermitteln liefert.

PayGroup by Deel’s platform interprets awards automatically, removing uncertainty over compliance. “It’s just that assurance that we’re 100% compliant—in terms of salary packaging as well as tax and reporting at the end of the financial year,” says Coyle. “If there are any changes to an award, we can upload them directly, via a link.”

Das digitalisierte Onboarding und Spesenmanagement sparte der Organisation wertvolle Zeit. "Es ist fantastisch", sagt Coyle. "Jeder einzelne Mitarbeiter stellt sich selbst ein, und wir müssen nur noch den Partner, für den er arbeitet, und seinen Prämiensatz eingeben."

Coyle also calls out PayGroup by Deel’s customer service as an added bonus. “Communication is excellent,” says Coyle. "When you pick up the phone, you actually speak to someone—if you have any requirements or challenges, they’re great at getting back to you straight away.”

With payroll in the hands of PayGroup by Deel, the AH&MRC team is completely confident that its records are accurate and that its legal and financial obligations are being met.

Plus, hours and hours of precious time have been saved. “[PayGroup by Deel] does all the hard work, so all my clerk has to do now is review and confirm the payroll,” says Coyle. This has saved their staff six hours a week, which can be spent on tasks in other important areas of business. “We don’t have to think about the payroll too much anymore,” says Coyle.